1. Export at least the last 12 months of card and bank charges so yearly renewals show up, and mark every software charge.
2. For each tool, write what it does, who uses it, and when it renews.
3. Group tools that do the same job, such as storage, video calls, forms, or email marketing.
4. Before cancelling anything, check which records each tool holds and whether your domain name, website, or business email depends on it.
5. Put renewal dates on a shared calendar with a reminder a few weeks ahead.

Where renewal dates live

1. Microsoft 365: the admin center under Billing > Your products.
2. Google Workspace: the Admin console under Billing > Subscriptions.
3. Apps bought through Apple: Settings > your name > Subscriptions on an iPhone.

• Charges appear that no one recognizes.
• A tool holds client records and no one knows how to export them.
• Licenses are still assigned to people who have left.

We go through the list with you, confirm what each tool does, and flag overlaps, unused licenses, and renewal dates. Before anything is cancelled, we check the information it holds and how to move or export it. You keep the final decision on what stays.

Is it safe to cancel a tool nobody seems to use?

Check first. Look for files, contacts, forms, or automations that depend on it, and export what the business needs. Some tools delete data soon after an account is cancelled. Little Fight NYC reviews software subscriptions and exports what you need before anything is cancelled.

Who should receive renewal notices?

A business address that more than one person can read. Notices sent to one person’s inbox are easy to miss when that person is away or leaves. Little Fight NYC can set up a shared renewal inbox for your business.